Getting Started

When you create a school in Mimiao, a workspace with pre-configured roles is ready immediately. This guide covers the minimum you need to go live — most schools get there in a single evening.

1. Configure your school

In Settings → School, fill in the basics: name, timezone, and currency. The timezone matters — lesson reminders and daily reports are calculated from it.

In Settings → Languages & Levels, add the languages you teach and your level scale (e.g., A1–C1). These show up when creating students and groups.

2. Invite your team

Go to Settings → Team and send invitations to administrators and teachers. Each person receives an email and sets their own password.

• Administrators see students, schedule, finances, and leads.
• Teachers see only their own students, schedule, and earnings.

You can tighten or expand permissions later — roles are flexible.

3. Add students

Two options:

• One by one — click “Add student” in the Students section: name, contact, language, level.
• Import — if you have an existing spreadsheet, use student import from Excel/CSV: the system validates data and flags duplicates before saving anything.

4. Build your schedule

In Schedule, create your first lessons. For recurring sessions, choose a “series” — for example, “every Tuesday and Thursday at 6 PM”. The series populates the calendar automatically, and rescheduling one lesson never breaks the rest.

5. Send the first invoice

In a student’s profile → Finance tab → “Create invoice”: set the number of lessons and amount. After payment — by card via link or cash confirmed by an admin — lessons are credited to the student’s balance. The system deducts one lesson automatically every time a session is marked complete.

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Your school is live. Next, set up automated reminders — they eliminate the biggest chunks of repetitive work.