Schedule and Attendance Journal

Mimiao’s schedule is built around two concepts: series (recurring lessons) and one-off sessions. Most schools work primarily with series — a full month of lessons is set up in seconds.

Lesson series

A series is a recurrence rule: for example, “every Tuesday and Thursday at 6 PM, teacher Marina, student Oleh, 60 minutes”. After saving, the series materialises automatically in the calendar across the full planning horizon.

Rescheduling one lesson never breaks the series. If Tuesday’s lesson needs to move to Wednesday, you reschedule only that instance — all future Tuesdays stay as scheduled. The system keeps the full history: original slot, when it was moved, and who moved it.

To change the entire series going forward (for example, to assign a different teacher), choose “Update all future lessons in this series”.

One-off lessons

A one-off lesson is a standard record not tied to any series. Useful for substitute teachers, consultations, or one-time sessions.

Trial lessons for leads

From a lead’s card you can schedule a trial lesson — it appears in the schedule and journal, but does not deduct from any balance (there is none yet). After the trial, convert the lead to a student in one click.

Lesson statuses

Every lesson moves through the following statuses:

• Scheduled — upcoming or not yet conducted.
• Completed — marked as done by the teacher or admin. This is the status that triggers a lesson deduction from the student’s balance and creates a teacher earnings entry.
• Cancelled — lesson cancelled; balance is not affected.
• Rescheduled — a link is kept between the original slot and the new one.

Change status from the calendar or the lessons list with a single click.

Attendance journal

When marking a lesson complete, the teacher or admin fills in the attendance journal for each student:

Status	Meaning
Present	Student attended
Late	Arrived late but the lesson happened
Absent	Did not show up

Attendance data appears in the student’s profile and in analytics. Declining attendance is one of the key churn-risk signals — see the churn-risk zone for details.

Balance deduction and teacher earnings

As soon as a lesson is marked Completed, the system automatically:

1. Deducts one lesson from the student’s balance (or the group’s balance for group lessons).
2. Creates an earnings entry for the teacher according to their rate.

No manual calculations needed. If a lesson is cancelled or rescheduled, neither the balance nor earnings change until the lesson is actually conducted.

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Schedule is ready — now set up invoices and payments.