For test-prep schools
Software for exam and test-prep schools
Mimiao is software for test-prep schools — from national exams like Ukraine's NMT to school-leaving tests: groups and intensives for every subject in one schedule, payments and debts under control, mock tests with automatic grading — and parents who see the graduate's progress themselves.
The prep season is short and dense: groups fill up in autumn and graduate in spring, and every mistake is expensive. Parents of final-year students are the most demanding of all — they need an honest picture of progress, not “attends / doesn't attend”. Meanwhile you're juggling four subjects' schedules in spreadsheets, October's debts and a list of students who “start next week”. Miss one signal — and the student moves to a school that seemed to care more.
How do you run seasonal test-prep enrollment?
Groups per subject live as lesson series in one shared calendar — language, maths, history and English side by side, no separate spreadsheets. Students who “start in October” are kept in a waiting status with an expected start date: the system reminds you to reach out before the start, and a waiting student doesn't take up a seat in your plan.
- Groups and intensives for every subject in one calendar
- A waiting list with a start date and an automatic reminder
- Two-tap attendance — the journal fills itself
Mock tests and diagnostics — a subject school's strong suit
Mimiao's academic profile brings a grade journal, curriculum topics and a builder for diagnostics and mock tests. A public diagnostic link can go into Instagram or onto your site: a prospective student takes the test, leaves a contact — and lands in your lead funnel before the first conversation. Enrolled students take mock tests in their own cabinet, and you see attempts and progress over time.
- A builder for diagnostics and mock tests with scoring
- A public test as a lead magnet — the contact lands in your funnel
- Grade journal and topics: see what's covered and what's slipping
Payments, debts and payroll — no manual reconciliation
Package payments land on the student's balance, debtors show up in one filter, and payment reminders go out on their own. Teacher pay accrues for lessons actually taught — a maths group or one-on-one English alike — or as a fixed monthly salary. At season's end there's nothing to recount by hand.
- Lesson balances and debtors — one filter
- Automatic payment reminders — no awkward conversations
- Rates per subject and format — or a fixed salary
Parents of graduates see progress themselves
The parent portal holds the schedule, attendance, homework, results and invoices. Instead of weekly “how is Maria doing?” calls, parents open their phone and see the answer, while alerts about absences and new invoices arrive automatically. For a school working with the graduation year, that's half of all communication.
- Progress and attendance — right in front of parents
- Invoice payment in two taps from a phone
- Auto-alerts about absences — trust without extra words
Frequently asked questions
Does Mimiao ship a ready-made bank of test questions?
No — and we're upfront about it. Your team builds the tests in the diagnostics builder: questions, options, points and, if you like, your own scale for converting to familiar exam scores. The system takes over the mechanics: a public link for taking the test, automatic grading, stored attempts and each student's result dynamics. The methodology stays your competitive edge; the grading routine goes to the system.
We prep for several subjects. How do we organize that?
Each subject is its own set of products and groups in a shared calendar: language, maths, history, English. Teachers get separate rates per subject and format, analytics slices the picture by product and group, and a student attending two subjects lives as one profile with a clear balance per track. Scheduling, the journal and finances stay shared — you see the school as a whole, not four separate spreadsheets.
Enrollment is seasonal: how do we handle students starting in autumn?
That's what the waiting status is for: you add the student with an expected start date, and they're visible in the base without mixing into the active roster — they don't skew analytics and don't take a seat in your plan limit. The system reminds you to reach out before the start, and when the student shows up for the first lesson you simply switch them to active. The “September list” no longer lives in your phone's notes.
The courses don't run all year. Is a CRM still worth it?
Billing is monthly, with no annual contracts: you pay for the months the school actually works. The plan depends on your pool of teachers and active students, not on the number of groups or lessons. If summer goes quiet, simply don't renew: the data doesn't go anywhere, the owner keeps read access, and in autumn you pick up right where you left off.
Bring the whole prep season into one system
14 days free, no card — just in time to set up enrollment. Personal onboarding and migration help included.